Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. This type of document is also called a catalog merge.Ĭreate a directory of names, addresses, and other information Use it to print out your contact list, or to list groups of information, like all of the students in each class. You'll be sending the email directly from Word.Įnvelopes or Labels where names and addresses come from your data source.Ĭreate and print a batch of envelopes for mailingĬreate and print sheets of mailing labelsĭirectory that lists a batch of information for each item in your data source.
Each letter prints on a separate sheet of paper.Ĭreate and print a batch of personalized lettersĮmail where each recipient's address is the only address on the To line. Letters that include a personalized greeting. Follow the links for details about each type: Word provides tools for incorporating your data into the following kinds of documents. Use Outlook contacts as a data source for a mail merge If you know you'll be using Excel or Outlook as the source of your data, see: If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process.įor details about data sources, see Data sources you can use for a mail merge. Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work.
Now save this file.Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information. But a simpler way of doing things is to create an Excel file with the field names in the top row and the columns serving as different fields. You may also add recipients list from Outlook contacts. You may select ‘Type a New List’ to create a new list. This step involves selecting the list of recipients of the letter. We will select ‘Use the current document’ and click on ‘Select recipients’ at the bottom of the pane. You may also opt to use a ready-to-use mail merge template by selecting ‘Start from a template’.Ĭhoose ‘Start from existing document’ to use an existing mail merge document and make changes to the content or recipients. If the document you are working on is the one that you want to use, select ‘Use the current document’. Now you have to choose the main document you want to use. We shall choose ‘Letters’ and click on ‘Starting Document’ at the bottom of the pane. To create a single document containing a catalogue or printed list of addresses, choose ‘Directory’.
Choose ‘Labels’ to print address labels for a group of people. If you wish to send personalized letters to a group of people, choose ‘Letters’.Ĭhoose ‘Envelopes’ if you wish to print addressed envelopes for group mailing. Options include Letters, Envelopes, Labels and Directory. Select the Document TypeĬhoose the type of document you wish to create. In Office 2007, Go to Mailings Tab and click Start Mail Merge. The ‘Mail Merge Wizard’ will open in the task pane on the right. On the ‘Tools’ menu, point to ‘Letters and Mailings’, and click on ‘Mail Merge’. A good example of this is, where one document contains a list of addresses whereas, another contains a letter, the third contains your company logo and the three documents are merged onto a unique document that will contain the addresses and the letter such that the letter is individually mailed to each address in the list. In Mail Merge, you can combine the set of documents that are the same, but each document contains its own unique elements. You can also use it for a set of form letters, faxes or e-mail messages can be created whose basic content is the same but each one of them contains information specific to the individual recipient, such as the name, address, etc.
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Check out how to print address in envelopes using MS-Word. This includes to make a set of envelopes or labels where the return address is the same but the destination addresses are unique on each one.
Mass Mailing refers to mailing more than one person with different options using Mail Merge. This is a tutorial which explains how to use mail merge effectively and simplify your work. Mail merge is one good feature of Microsoft Word which helps you in mass mailing tasks.
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